Administrative Assistant

Westport, MA 02790

Industry: Administration Job Number: 54254010 Pay Rate: $25 / hour

Job Description

Job description:
Our client is seeking an experienced full-time Administrative Assistant for their Tax Office!

Pay Rate: $20–$25 per hour

Key Responsibilities
  • Serve as a primary point of contact for clients, providing professional and confident communication
  • Ensure clients submit all required tax documents and signed forms
  • Manage client records and workflows using a tax-related CRM and client portal
  • Scan, organize, and maintain electronic and physical tax files
  • Support tax preparers and partners with administrative and office tasks
  • Assist with general office operations, including phone calls, email correspondence, scheduling, and document management
  • Identify opportunities to improve office processes and contribute ideas to enhance efficiency

Required Qualifications
  • Prior experience working in a tax office is required
  • Strong understanding of basic tax documents needed for filing (individuals and businesses)
  • Comfort and confidence interacting directly with clients
  • Experience using tax CRMs and client portals (TaxDome experience is a plus)
  • Familiarity with tax preparation software (Drake Tax experience preferred)
  • Proficiency in Microsoft Outlook and Excel
  • Strong organizational skills and attention to detail
  • Ability to work independently and take initiative
  • Valid driver’s license
  • Pass background check/ drug screening

Ideal Candidate
  • During tax season, availability for Saturday hours 10:00 AM–1:00 PM when needed
  • If Saturday hours are worked, weekday hours can be slightly reduced
  • A positive, team-oriented professional who is approachable and dependable
  • Comfortable in a fast-paced tax season environment
  • Willing to “roll up their sleeves,” try new ideas, and help improve office operations
  • Not afraid to make suggestions, test new processes, and learn through hands-on experience

Meet Your Recruiter

Kelsey S

With years of experience under her belt, Kelsey navigates the recruitment landscape with finesse, matching top talent with the perfect opportunities. 

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About Westport, MA

Ready to take the next step in your career? Explore job opportunities in the vibrant area around Westport, Massachusetts! Nestled in beautiful Bristol County, Westport offers a unique blend of coastal charm and artistic ambiance, with attractions like the Westport River, Horseneck Beach State Reservation, and the Buzzards Bay Brewing Company. This area is renowned for its thriving arts scene, featuring galleries like Dedee Shattuck Gallery and theaters like The Zeiterion Theatre in nearby New Bedford. With a rich history, delicious seafood cuisine, and close proximity to Providence, RI and Boston, MA, Westport is the perfect place to grow both personally and professionally. Discover your next career move today!