Executive Operations Coordinator
Job Description
Job Description:
Our client is seeking an experienced Executive Assistant to support Upper Management and Sales in a fast-paced manufacturing environment.
The ideal candidate will have strong customer service and communication skills, manufacturing experience, accurate data analysis skills, and proficiency in Microsoft Office, particularly Word and Excel.
Hours & Pay:
On-site
$28-$30/hour
M-F 8-5 pm
Responsibilities:
- Provide order status, pricing, availability, and delivery updates.
- Meet with the President of the company 2-3 daily.
- Have prior experience with preparing meeting agendas, presentations, and reports.
- Managing calendars, meetings, appointments, and schedules.
- Working together with internal teams to problem solve issues and report to upper management with their findings.
- Coordinate with production to confirm manufacturing schedules and lead times.
- Work with shipping/logistics to track deliveries and resolve shipping issues.
- Manage returns, credits, replacements, and customer complaints.
- Create and maintain quotes, purchase orders, invoices, and other documentation.
- Identify and resolve order discrepancies or production-related issues.
Qualifications:
- 1-2 years of experience with ERP/MRP software.
- 5+ years' experience with Microsoft Office, especially Excel and Outlook.
- Manufacturing/production knowledge is required.
Work Location: In person