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Purchasing Agent/ Admin

Dartmouth, MA 02747

Industry: Administration Job Number: 45489704 Pay Rate: $20-22 / hour

Job Description


We are seeking a detail-oriented and organized Purchasing Coordinator to manage our vendor ordering process and ensure the timely and accurate procurement of materials for our kitchen, flooring, and showroom projects. The ideal candidate will be proactive, deadline-driven, and committed to maintaining high standards in both vendor communication and internal coordination.

Key Responsibilities:
  • Stay up to date on all vendor ordering procedures and requirements.
  • Create purchase orders (POs) for new kitchen orders, hardware, countertops, tile, flooring, job completion items, warranties, literature, samples, and showroom displays.
  • Ensure timely submission of POs and accompanying paperwork to vendors. Orders submitted before 3 PM will be processed the same day; orders submitted after 3 PM will be processed by the end of the next business day.
  • Verify acknowledgments for accuracy in terminology, specifications, and pricing.
  • Adjust cost and sales pricing per acknowledgments, keeping margin guidelines in mind; report pricing concerns to the designer and supervisor.
  • Attach approved acknowledgments to both the PO and sales order.
  • Track and follow up on the status of all open POs to ensure timely delivery.
  • Maintain updated cabinet and miscellaneous vendor lists.
  • Manage the sample inventory and sample log for tracking.
  • Resolve product shortages, missed or late deliveries, and address service issues such as damaged goods.
  • Communicate with vendors to improve lead times and reduce costs when possible.

Qualifications:
  • High School Diploma or GED required; Associate’s Degree preferred.
  • Experience in purchasing, supply chain, or a related administrative role preferred.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong communication skills—both written and verbal; must be comfortable with email and text correspondence.
  • Excellent organizational and time management skills.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Meet Your Recruiter

Chris Fonseca

Chris takes a proactive, candidate-focused approach, ensuring clear communication and alignment between talent and opportunity. He is hands-on in screening and committed to delivering skilled professionals who fit both role and culture.

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About Dartmouth, MA

Join us in exploring exciting job opportunities in and around Dartmouth, Massachusetts! Nestled in the picturesque South Coast region of the Bay State, Dartmouth offers a unique blend of coastal living and vibrant community life. With easy access to beautiful beaches, charming vineyards, and historic landmarks like the iconic Lloyd Center for the Environment, job seekers in Dartmouth can enjoy a perfect work-life balance. Indulge in delectable local cuisine, explore art galleries, catch a show at the Zeiterion Theatre in nearby New Bedford, or cheer on the New Bedford Bay Sox at Paul Walsh Field. Embrace the enriching opportunities for career growth and the irresistible charm of this dynamic region – start your job search in Dartmouth today!