Shared services coordinator
Westport, MA 02790 US
The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
- In collaboration with SCPHC board and Westport Director of Public Health, develops/leads/assists creation of a detailed work plan for the SCPHC service area and strategic plan for the future
- Manages the shared service framework including supervision of shared services staff, in cooperation with municipal public health department leads, in order to set priorities for the shared staff and provide a system that allocates staff hours across the shared service area. This should include a means for requesting the assistance of shared staff support by health departments. The framework may be updated regularly over time to align with changing priorities
- Develops a system to track hours and activities conducted by shared staff, summarize and share data with the participating municipalities and draft quarterly reports on the work undertaken by the shared staff for presentation
- Supports management of the shared service grant budget, including preparing an annual or biannual budget, regular monitoring of expenses, and satisfaction of relevant grant reporting requirements (quarterly expenditure reports and progress updates)
- Attends monthly or periodic check-in meetings with MA Dept. of Public Health staff
- Convenes regular check-in meetings with municipal public health department leads and public health staff, such as public health nurses
- Develops, engages, and maintains strong relationships with key community stakeholders, healthcare, human service-based and community-based organizations
- Develops and supports grant applications and fundraising activities that can provide resources to sustain the shared service positions and to increase opportunities for the group to address upstream health factors
- Works with public health staff within the municipalities to design and implement program initiatives and special projects to improve health outcomes, including, but not limited to:
trainings, communication (including website), education, community outreach strategies, research projects, advocacy efforts, and grant writing.
- Performs other duties as required.
Recommended Minimum Qualifications:
Education and Experience: Bachelor's Degree in public health, health administration, social work or related field, and three to five (3-5) years' experience; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job. Master's degree with at least 2 years professional experience in public health preferred.
- Successful completion of Foundations for Local Public Health Practice course within 1 year of hire
- Valid Massachusetts driver's license and daily access to a car for travel to meetings
Knowledge, Abilities and Skill:
- Knowledge: Demonstrated history in program management and administration, preferably in a public health or a related field; experience working with a wide range of stakeholders, such as municipal and public health officials; demonstrated cultural competency with expertise working with diverse, multi-lingual individuals and communities; knowledge of the public health landscape in Massachusetts; grant writing and reporting experience.
- Abilities: Ability to understand and interpret quantitative and qualitative data; ability to communicate effectively with different types of people; ability to organize workload and implement activities; ability to handle problems effectively; ability to operate a computer; ability to maintain confidential information; ability to maintain, manage, and organize records; ability to deal appropriately with employees, officials and members of the general public.
Skill: Excellent interpersonal, verbal, and written communication skills; strong organizational skills and excellent attention to detail; literacy in computer software including Microsoft Word, Outlook, PowerPoint, and Excel; GIS software skill a plus; bi-lingual or multi-lingual skills a plus, Portuguese or Spanish preferred; commitment to the role of public health in promoting racial justice and health equity.
The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant. Employee may be required to work beyond normal business hours in response to attend evening meetings or complete work assignments. Frequent independent travel to off-site locations, including throughout the SCPHC service area. Base location will be in the Westport Board of Health.
Physical and Mental Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position's essential functions.
Moderate physical effort is required to perform duties under typical office conditions and travel to off-site locations. The employee is frequently required to sit, speak, hear, and use hands to operate